Library: Accessing Global Content

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Uploading

Once inside the Library, you can use the Upload interface to add new files. Click ‘Upload’ in the upper right-hand corner. Drag-and-drop onto the screen or use the green “Select Files” button to initiate your upload.

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Once your files have been selected, they’ll appear in the window with a thumbnail. Note that by default all files will be selected (denoted with a blue check mark in the upper left corner). Using this multi-selection tool, you can label related assets in bulk, and deselect files to add additional labels and/or rename individual files. When you’re finished naming and labeling each of your files, click ‘Done’ to complete the upload.

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Organizing

Clicking into a card or line item (image A) within your Library brings you to the details page for that asset (image B). Within this Details page you can apply or adjust labels, as well as view the publish history—with details around when and who reused that piece of content. You can quickly start a new workflow, or download the file directly onto your device from the CMP.

A:

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B:

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Finding

Once your content is labeled and uploaded, users can now begin accessing those files within the Library. You can quickly find content of relevance in one of two ways.

  1. Searching: If you’re looking for a specific asset or topic, use the search bar at the top to enter your keyword(s) and yield relevant content. Note that your query will search across all file names and descriptions, as well as content within an article Screen_Shot_2018-03-14_at_8.00.34_PM.png
  2. Filtering: If you’re unsure what you’re looking for or simply want to explore the Library for a general theme or topic, you may use the filters to refine your results. Filters are applied using Labels your team has previously set up in “Settings > Strategy”. Standard filters include Formats, Content Types, Languages, Content Pillars, Target Audience, Journey Stages—as well as any additional custom labels your teams have created and applied to the content.

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Sharing

As of right now, Permissions setup happens automatically. Global accounts will have access to each individual Child Library, while each Child will be able to maintain their own instance, as well as have access to Global.

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Additional questions about Asset Management? Reach out to support@newscred.com!

 

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